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          Personal Health Information Statement

           



          Summit Housing & Outreach Programs maintains privacy in compliance with the Personal Health Information Protection Act 2004 (PHIPA), which establishes rules for the collection, use and disclosure of Personal Health Information (written as ‘PHI’ in the remainder of this document) about individuals. As an individual who receives services from SHOP, your (PHI) is collected and used in order to provide health care to you that suits your individual needs.

           

          Why do we collect personal health information?

          Provide healthcare programs and/or services to you

          Seek consent where appropriate

          Assist other health care providers in providing services to you

          Compile statistics, plan, evaluate and monitor our programs and services

          Manage risk and error & maintain or improve the quality of care

          Train staff and/or representatives to provide health care

          Conduct research which is subject to certain rules

          Comply with legal and regulatory requirements (e.g. College of Social Workers and Social Service Workers)

          Respond to or initiate proceedings

          Fulfill other purposes permitted or required by law

           

          What PHI may be collected?

          The following PHI may be collected from you, your family members, other health care service providers and provincial electronic healthcare record systems such as Integrated Assessment Record (IAR) and Health Partner Gateway (HPG), which forms part of your health record

          Demographics (e.g. Date of birth, address, email, telephone number, etc.)

          Health history and status (e.g. medication information, diagnosis, doctors notes)

          Mental health history and status (e.g. psychiatric reports, needs assessments, forensic reports)

          Personal history

          Family history

           

          Who can use and see your personal health information?

          SHOP staff work as part of a team within the agency and the community.  When you seek support, we assume that we have your permission to collect, use and share your personal health information internally among staff involved in providing services to you.  We may also give your personal health information to your other health care providers outside of SHOP.  Your PHI may also be shared with third parties that are not health care providers, which may require your express consent.

           

          Expressed Consent to Give Out Your Information to Other People

          Sometimes we are not allowed to assume we have your permission to give personal health information about you to others and will ask you to sign a form allowing us consent to share your personal health information. You should let us know if you do not want us to use, share or give out some or all of your personal health information to people who provide you with health care.

           

          When your consent is not required

          We are allowed or may be required to use and/or give out some of your personal health information without consent in the following situations:

          - when we suspect certain types of abuse

          - to reduce a significant risk of serious bodily harm to a person or the public

          -to give information to certain registries or planning bodies that use personal health information to improve health care services or system management, as long as strict privacy protections are in place

          -to report certain information, such as a health condition that makes you unfit to drive or to report certain diseases to public health authorities

          -for the purpose of a legal proceeding or complying with a court order, or other legal requirement

           

          Who can make consent decisions for you?

          We will presume that you are able to make your own decision about your personal health information unless it has been determined that you cannot.  Another person, called the “substitute decision-maker”, usually a family member, will be asked to make a decision for you.  If you have a substitute decision-maker for treatment, that person will make decisions about your health information that is related to treatment and we will ask for your substitute decision-maker’s consent, before disclosing personal health information to other health providers. 

           

          Your PHI is located in a centralized electronic health record system

          Having your health information in an electronic health record system allows your support staff and health care providers to quickly and securely access your health history.     We use a secure electronic system (Integrated Assessment Record and Health Partner Gateway) to share your health information with other health service providers. This allows them to view the information they need to provide you with the services you need.

           

          If you have agreed to share your PHI, the information in your assessment will be used to:

          Provide health support and services based on your needs

          Make sure your providers have the most up-to-date and  complete  record of your health history and needs

          Help us see where there might be gaps or overlaps so  we can provide  services where they are most needed 

          Make sure everyone is getting the right support and services 

           

          We respect your right to:

          Give, withhold, withdraw, and reinstate consent for the collection, use and disclosure of your PHI

          Access your PHI, for viewing or to make a copy

          Request correction to your PHI

          Inquire or complain about Summit Housing & Outreach Programs privacy practices

          Be told if your PHI is stolen, lost or improperly accessed

           

          Withholding your consent

          If you wish to withhold your consent to the sharing of your assessments in the electronic shared system, or if you have concerns regarding the privacy and security of your PHI, please speak with your worker.

           

          Questions or Concerns

          If you have any questions or concerns about how your PHI has been handled please contact the agency’s Privacy Officer

          Irene Zivko

          Executive Director

          (905) 847-3206 x 122

           

          Sometimes we may be unable to resolve all of your concerns about how your personal health information has been handled.  In that case, you may wish to contact the Information and Privacy Commissioner of Ontario

          Information and Privacy Commissioner/Ontario

          2 Bloor Street East, Suite 1400

          Toronto, ON M4W 1A8

          1 (800) 387-0073 or 1 (800) 387-0073

          TTY (416) 325-7539

          Website: External link opens in new tab or windowwww.ipc.on.ca

          Email: info@ipc.on.ca



          (c) 2020 Summit Housing & Outreach Programs | 871 Equestrian Court, Unit #7, Oakville ON L6L 6L7

          info@summit-housing.ca | (905) 847-3206 | F: (905) 847-2959


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